How do you answer a quote request within the hour, even late on Friday?
A quote request that comes in at 4:50 on Friday gets a real reply within the hour: Bombos gets the reply and a draft quote outline ready, you set the prices in QuickBooks and send it.
Works with your own scheduling software, calendar and accounting package.
You start with the Friday afternoon request, then the same team does more work, of a higher quality.
This is how it goes now, and how it goes with Bombos.
The quote request from 4:50 pm is seen on Monday and is cold by Tuesday.
At 4:50 pm on Friday, another request comes in and you already know it will wait until Monday. Before replying, you look up the customer and address and read what needs to be done. If information is missing, you first ask the customer for it. In QuickBooks, you copy the details from the email into the draft quote. Reading always comes before pricing.
The reply to the request is ready, with the quote outline next to it.
On Monday, you start with a prepared reply. Bombos reads the request and finds the customer details in your own software. The reply explains what the customer needs and which details are missing, such as the job address. Next to it is a quote outline with the customer details and requested work. You choose the work, materials and rates, process the quote in QuickBooks and send the reply.
After three months, every request has a reply before the customer calls someone else. The reading is done, so your team can focus on the price and the conversation. The same people prepare more quotes, and better ones. By then, your team has seen how Bombos works and chooses the next task itself, such as following up on those quotes.
What's ready for you then
- No request waits until Monday
- Every reply is ready before the customer calls elsewhere
- The quote outline is ready, you set the price
- More quotes sent with the same team
Where do you see that?
The Friday afternoon request is on the list of proposals in Bombos. At the proposal you see which customer it concerns, what was asked and why the draft reply has that content. You read the request with the customer details found next to it and adjust the question about the visit address in the draft reply. The quote outline stays with that same request, along with the work description you just checked.
If the reading is finished, the proposal says "ready for you". If a detail is missing that you need to decide on, it says "waiting on your input", with the question attached. That way you can tell a reply you can simply check apart from a quote that still needs real choices. The list does not replace the quote in QuickBooks: you still work out the price and the offer there. Every action with an effect outside Bombos is recorded in a log you can view.
How does it start?
In the first week we look together at a quote request the way it actually arrives for you. The conversation about the quote request and the setup takes about an hour. We choose the inbox, discuss where the customer details live and set down what belongs in a reply to a request. A request without a work description, for example, should first get a question asking for clarification. You also decide who checks the drafts and who works out the quote in QuickBooks.
After that, Bombos starts the first task at the "proposing" level: the reading and the reply are ready for your review. You keep your own inbox and package; nothing has to move and you do not need training. A correction to a reply becomes the rule for the next request. Without those corrections, Bombos does not learn how you answer a quote request. Once a task type has gone well for a while, you decide whether it moves to "run after approval" or "run on its own". Customer messages still need your approval. The next time a request like that lands on a Friday afternoon, the reading is already done before you even think of it.
The requests are the first task, not the whole offer. We take you along on that first step, and after that your own crew teaches Bombos the next task. After three months, every request has an answer before the customer calls someone else.
From one request to more work.
It starts with the request that comes in on Friday afternoon. But fast-growing businesses do not just get more requests. They also get more scheduling, more follow-up and more admin. You do not want to hire someone for every new pile of work, and often those people are hard to find. With Bombos, your team does more work, of a higher quality, with the same people.
After the first task, your own team teaches Bombos the next one. No technical skills are required. Your people work with the proposals every day, so they naturally learn to work with AI. We guide you through the first step, and we do not want you to keep coming back to us.
Leave your number and we call you back to talk through your requests and what comes next.
What Bombos does, in three steps
It reads what comes in
An email, a message, a photo or a PDF: Bombos reads it, looks up the client and the details in the systems you already have, and sees what is missing.
It drafts the work, you approve it
The proposal sits on one list with the reasoning next to it. You read it, adjust it and approve. Only then is anything sent, booked or filed.
It remembers what you decide
Every correction becomes the rule for next time. Once a kind of task has gone well for a while, you hand it over step by step, and you check the log afterwards.
What can Bombos not do here today?
Bombos does not get a fully priced quote in QuickBooks ready from a single request today. It gathers details and prepares text. You decide on the work, the price and the offer, and none of that goes to the customer without your approval. If the information needed to set a price is missing, that stays an open question. A reference to earlier work is also not permission to offer that same price again.
A price agreement that was only made over the phone with this customer and was never written down anywhere is something Bombos cannot look up. That is why Bombos can interview you: it asks which fixed prices or agreements apply to recurring jobs, so the next quote can take them into account.
Bombos never sends a message to a customer without approval from a staff member first. When answering a quote request, this technically enforced limit applies to every channel. Only Bombos can switch it off, at your explicit request and at your own risk. When in doubt, Bombos puts the request in front of you instead of guessing. A proposal can be wrong or incomplete, even when the reply sounds convincing. So check both the customer details and the content before making an offer. The Monday request is waiting for your expertise; the reading is already done by then.