An invoice looking for its project
After three months, not only are your purchase invoices ready on the right project automatically. Your whole team works more efficiently, that is our promise. And if not, you get your money back. We start with the invoice in your email: Bombos finds the project in QuickBooks Online and prepares the entry, and you approve.
Anouk receives an invoice with no project number. Bombos finds the project, spots that the amount differs from the order and raises that first.
Which Project Does This Purchase Invoice Belong To?
Right now someone in the office works that out, invoice by invoice. Another purchase invoice lands in the inbox, as a PDF. The vendor and the work are on it, the project number is nowhere. That sits in the covering email, on a receipt, or in the project manager's head. The PDF alone doesn't tell you where to book it, so you gather the documents to work out which project this vendor's work belongs to.
Doesn't QuickBooks Already Read the Invoice?
QuickBooks Online reads the details off an uploaded invoice and creates a transaction for you to review, but it does not find the project. QuickBooks recognizes the vendor and the amount, so nobody has to solve that again, and Bombos works with your own QuickBooks. What this invoice does not say is which job the work belongs to. For that you need the email, with the agreement or the receipt beside it. That digging between your mailbox and your bookkeeping is what gets left undone, and it is exactly the work Bombos prepares.
Using different software? Bombos works with the software you already have, for example:
What Is Ready Before You Do Anything?
Bombos reads the invoice with the email next to it, finds the project in QuickBooks and prepares the entry. The email mentions a roof renovation and the address. The proposal carries your own project number, with the reason beside it: the address belongs to this open project, and the vendor is named on the quote for the roof renovation. If that project turns out to be wrong, you correct it and explain why. From then on your correction is the rule. That is how Bombos learns the way you book, from the people who know the work.
If the amount differs from the purchase order, that is waiting for you the day the invoice comes in, with the reason attached. Bombos drafts a note to the project manager for you to review. You read the reason, adjust the recipient and approve it, and then the note goes to the project manager. The entry itself waits for your approval in the meantime, separately from that note. Then the invoice is on the project in QuickBooks. The invoices are the first task; after that, the same team can handle more.
You never had to open QuickBooks for this. The invoice, the email, the receipt and the proposed project number sit together in one list, so you judge them together.
What Else Can Your Finance Team Do?
Purchase invoices are where it starts, but much of the work in finance follows the same pattern. Something comes in, someone looks up the details and prepares it in QuickBooks Online: a sales invoice, a payment reminder, a question from the accountant. If your company is growing fast and you do not want headcount to grow with it, that is exactly where work begins to pile up.
Bombos helps the same people handle more work, at a higher quality. That takes pressure off your finance team, and means you do not have to hire someone first just to keep up with growth.
After the invoices, your own team teaches Bombos the next task. You do not need technical knowledge for that. Anyone can automate new tasks with Bombos, and your people learn to work with AI along the way. We guide you through the first step. After that you can do it yourself, because we do not want you to keep coming back to us. That is how your organization becomes more effective with AI.
How Do You Start, and What Does It Cost?
In the first week we sit with you and watch where the invoices come in. We take one out of the mail and look at what is already on it. Bombos asks which project numbers belong to which jobs, where the receipts are kept and who reviews a mismatch. What the project manager carries in his head and has never written down, Bombos interviews him about, so that even an invoice without a project number has something to be checked against. You don't get a new software package on top of what you have.
First the invoices. With every correction, Bombos knows the way you book better. After that, your own bookkeeping staff teach Bombos the next task. The first three months cost €2,000, after that it is €1,000 a month. More work with the same team, or you get your money back.
What Doesn't Go Out Without Your Approval?
Nothing is posted and no message leaves until someone at your company has pressed Approve. That limit is technically enforced and always on. If you really want it off, only we can do that for you, and then at your own risk. A proposal can be wrong, even when the reason sounds believable, so you check the whole proposal. If it stays unclear which project is meant, that question comes to you first: Bombos doesn't guess, and it interviews you about what was never written down. Deciding stays with you.