---
title: "Invoices against the project, in every trade"
description: "Invoice finds its project, you post it. Works with QuickBooks and your own project numbers."
image: "https://bombos.ai/assets/og-en-v2.png"
---

# Job costing in QuickBooks: _the invoice goes looking for its project_.

Job costing in QuickBooks needs every purchase invoice on the right project, and today someone links each one by hand. Invoices arrive from three directions: email, scan, portal. The search starts again at month end. Bombos finds the project and prepares the entry; you approve it, and without your approval Bombos posts nothing. After three months, your purchase invoices are on the right project before you go looking for them.

Works with QuickBooks and your own project numbers.

## The situations in this niche.

Each situation is one question with its answer. Pick the one that sounds like your company.

### [How does supplier invoice processing work without anyone retyping?](https://bombos.ai/en/use-cases/retyping-supplier-invoices/)

*Invoices against the project, in every trade*

Supplier invoices without retyping, more work with the same team.

### [How does three way matching flag an invoice that doesn't match the quote?](https://bombos.ai/en/use-cases/invoices-that-do-not-match-the-quote/)

*Invoices against the project, in every trade*

Mismatched invoices spotted the same day, not at month end.

### [How do payment reminders go out on time without the director calling?](https://bombos.ai/en/use-cases/payment-reminders-that-go-out-late/)

*Invoices against the project, in every trade*

Reminders ready on time, without the director calling.

### [How do you automate invoicing when the hours sit in a spreadsheet?](https://bombos.ai/en/use-cases/the-monthly-invoicing-round/)

*Invoices against the project, in every trade*

Invoicing round prepared, you review only what changed.

## More work with the same team.

Linking invoices to projects, checking them, reminding customers, running the monthly invoicing round. This work grows with every job and every customer. If your organization is growing fast and you do not want headcount to grow with it, your current team needs to handle more. Bombos makes that possible: more work, of a higher quality, with the same people.

We start with one task and help your team learn to work with AI along the way. Nobody needs to be technical. After that first step, your team can build new workflows in Bombos for the next work that keeps piling up. Your organization becomes more effective with AI, without having to come back to us for every new task.

Where is the work growing in your organization? Leave your number and we will call you back to talk through your situation.

## What Bombos does, in three steps

1.  ### It reads what comes in
    
    An email, a message, a photo or a PDF: Bombos reads it, looks up the client and the details in the systems you already have, and sees what is missing.
    
2.  ### It drafts the work, you approve it
    
    The proposal sits on one list with the reasoning next to it. You read it, adjust it and approve. Only then is anything sent, booked or filed.
    
3.  ### It remembers what you decide
    
    Every correction becomes the rule for next time. Once a kind of task has gone well for a while, you hand it over step by step, and you check the log afterwards.
    

## Nothing leaves without your approval.

Bombos reads what comes in and gets it ready; sending, booking or finishing only happens after someone at your company has pressed Approve, and that limit is always on. Only Bombos can switch it off, at your explicit request and at your own risk. For every step you can read back afterwards what happened and why. For the work inside your own office, such as looking things up, checking and getting things ready, you decide how much Bombos does in advance; messages to customers and payments always wait for your approval, and every part can be switched off on its own.

## Leave your number and we'll call you back to talk through your situation.

A few lines about how things go at your company is enough, or just your number. You won't get a sales pitch but a conversation: what stands out to us, which work could get lighter first at your company and what your team can take on after that. It costs nothing. If we see something worthwhile together, we start with that first piece of work.

## Other niches.

### [Planning for installation and technical maintenance](https://bombos.ai/en/use-cases/field-service-planning/)

Report comes in, proposal ready, you approve it.

### [The shared inbox at bookkeeping firms and homeowners associations](https://bombos.ai/en/use-cases/shared-inbox/)

Inbox empty, a person decides.

### [Email into the client file for insurance, bookkeeping and homeowners associations](https://bombos.ai/en/use-cases/email-to-client-file/)

The attachment lands where it belongs, after your approval.

### [Timesheets and hours in staffing and placement](https://bombos.ai/en/use-cases/timesheets-and-hours/)

Hours from a photo, you approve.


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