---
title: "How do you connect Knowify to your inbox so that a vendor bill from an email ends up on the right job?"
description: "A vendor bill from your email is ready in Knowify on the right job, even without a purchase order. Bombos gives the reason, you approve."
image: "https://bombos.ai/assets/og-en-v2.png"
---

# How do you connect Knowify to your inbox so that a vendor bill from an email ends up on the right job?

![Piet Baudoin](https://bombos.ai/assets/team/piet.jpg)By Piet Baudoin, updated September 27, 2026

You put Bombos next to your inbox and Knowify: it reads the vendor bill in the email, finds the job and prepares the bill with the reason beside it, also when nobody made a purchase order first. Extra work that has no change order yet is flagged. After you press Approve in Bombos, the bill is in Knowify. Bombos works next to Knowify, not instead of it.

## What Does Knowify Already Do, and What Not?

Knowify keeps purchases, expenses and vendor bills in one place. You create purchase orders straight from the project budget, and vendor invoices are matched to them automatically. Costs are tracked against the budget in real time, change orders go out for approval in a few clicks, and invoices to your customer are built from the project budget.

The bills that give trouble are the ones that never had a purchase order. The foreman called the supply house from the site, the material went on the truck, and the bill arrives by email a week later with only a delivery address on it. Or a subcontractor bills for extra work nobody wrote a change order for. Someone in the office has to work out which job it is and whether the customer should pay for it.

That is the groundwork Bombos prepares. It reads the bill and the email around it, finds the job in Knowify by the address or the person who ordered, and marks extra work that has no change order yet. What only the foreman knows, such as which supply house he uses for which job, Bombos interviews him about and writes down, so the next bill without a purchase order still lands on the right job.

## Which Tasks Run on Knowify?

Every task below starts with an email and ends, after your approval in Bombos, in Knowify. The vendor bill is the usual first one, because it comes in every week and it decides whether your job profitability is true. Once that runs, the same lookups serve the next task: a bill that is higher than the quote, a supplier invoice that someone now keys in by hand, a customer who needs a reminder. You choose the order, based on what costs your office the most time. The bill without a purchase order is where most of the digging happens, so that is where the time comes back first. You start with one task. After that, your own team teaches Bombos the next one, and you do not need to be technical for that.

-   [An invoice looking for its project](https://bombos.ai/en/invoices-against-the-project/)
-   [Invoices that don't match the quote](https://bombos.ai/en/use-cases/invoices-that-do-not-match-the-quote/)
-   [Supplier invoices nobody retypes](https://bombos.ai/en/use-cases/retyping-supplier-invoices/)
-   [Payment reminders that go out late](https://bombos.ai/en/use-cases/payment-reminders-that-go-out-late/)
-   [The monthly invoicing round](https://bombos.ai/en/use-cases/the-monthly-invoicing-round/)

## What Changes in Your Week?

Every bill counts on a job, not only the ones with a purchase order. The profitability you see in Knowify then includes the material the foreman picked up on a phone call. Extra work shows up while the job is still open, so the change order goes to your customer before the final invoice, not after an argument about it.

That is how you do more with the same team, and do it better, for less than half a day a week of the office manager you would otherwise hire. We set up the first task with you, with your own Knowify and your own inbox. After that you can do it yourself, because we do not want you to keep coming back to us.

## What Doesn't Go Out Without Your Approval?

Bombos creates no bill in Knowify, puts no cost on a job and sends no change order or message to a customer or vendor until someone at your company has pressed Approve in Bombos. A flagged change order waits just the same. It pays no vendor. That limit is always on. Only Bombos can switch it off, at your explicit request and at your own risk.

For every step you can read back afterwards what happened and why. For the work inside your office, such as looking things up, checking and preparing, you decide how much Bombos does ahead of time; messages to customers and payments always wait for your approval. A proposal can be wrong, even when the reason sounds believable. When in doubt, Bombos asks instead of guessing.

Bombos also works with [QuickBooks Online](https://bombos.ai/en/integrations/quickbooks-online/), [FOUNDATION](https://bombos.ai/en/integrations/foundation/), [JobTread](https://bombos.ai/en/integrations/jobtread/), and [Contractor Foreman](https://bombos.ai/en/integrations/contractor-foreman/).

All tasks Bombos takes on are listed under [use cases](https://bombos.ai/en/use-cases/).

## Leave your number and we'll call you back to talk through your situation.

A few lines about how things go at your company is enough, or just your number. You won't get a sales pitch but a conversation: what stands out to us, which work could get lighter first at your company and what your team can take on after that. It costs nothing. If we see something worthwhile together, we start with that first piece of work.


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